Here are some notes from our board meeting last Saturday. We met at Pete and Joyce Velasquez house in San Antonio. The board chose to meet in San Antonio because we have eleven owners in San Antonio and three more in the surrounding area. In addition to all board members, Gerald and Barbara Weiss, Lamar and Sue Weiss, and Alan Koemel were in attendance.
Steve gave a thorough financial report. Steve is a bulldog when it comes to financial accountability. He doesn't overlook any details.
Property manager, Keith Burr, reported on a number of things. Our pool is in need of repairs before the summer season. Our pool maintenance man, Al, estimates we need $5k to $7k for immediate mechanical repairs and up to $20k including cosmetic repairs. Keith will get some bids. I had hoped to have a new pool before spending any more on the old, outdated, pool.
Keith reported he has found no one to take on the needed repair to the breakwater. We may have to do this inhouse.
Keith provided the board an analysis of our electrical panel repair needs. We have 13 panels and two are new. Two are in immediate need of replacement. Some repairs will be done inhouse.
The new lift station pump is working well. The board discussed having the old pump rebuilt so that we will have a spare on hand and not run into the problems we had finding a new one last year. Keith will try to have the mounting base exchanged from the new rail mount unit as this part would cost about $2k if we had to order one for our rebuilt unit.
Our lease with the General Land Office of Texas is up for renewal next year. They have informed us that they will not renew our permit as long as our pier is attached to property other than our own. We may need to reroute the pier to our wall beside condo 101. The estimated cost would be about $15k.
Keith will get some more bids for a new fence for the tennis court. The cost will be in the range of $12k and will need to be done very soon.
The board approved a bid for $30k to complete the painting of the buildings in most all of the white painted wood areas. We have about $28k left to do this from our insurance claim from last year.
Big M bid about $12k for a new termite contract. We will defer bids on this until the foundation repairs have been completed.
We had a bid of just over $1k to complete the last 450 feet of the irrigation system along the entrance road. This is more than $2k less than the bid we had from the company that installed the system last year. The board deferred to take action on this item.
The most important item to be discussed was the foundation repairs. In total 202 piers were found to be in need of replacement. There are some floor joists and hurricane straps that also need replacement. Keith had estimates of anywhere from $550 to $950 per pier. Wood piers would cost more than concrete. Keith will work to refine the proposals and bring the options back to the board. There was discussion as to how to pay for the pier replacements. Both a loan to the HOA and assessments were considered. When more information becomes available the board will convene and make a decision.
Lastly, Gerald asked that the minutes that were sent to owners be changed to better represent the motion that he made at the owners meeting. I may have been the only owner at the annual meeting that was not totally clear as to what the motion consisted of. As I understand it now, the idea was to dissolve the HOA savings account that was set up to pay the annual insurance cost and credit 1/62 to each owners' current account. Beyond that I'm not sure what we do besides start collecting in the fall to fund an owner's account to pay for the insurance in 2013. This is why it is so important that any owner who wishes to present an item at the annual meeting, submit it ahead of time so information can be gathered so everyone understands exactly what the action will mean.
Steve gave a thorough financial report. Steve is a bulldog when it comes to financial accountability. He doesn't overlook any details.
Property manager, Keith Burr, reported on a number of things. Our pool is in need of repairs before the summer season. Our pool maintenance man, Al, estimates we need $5k to $7k for immediate mechanical repairs and up to $20k including cosmetic repairs. Keith will get some bids. I had hoped to have a new pool before spending any more on the old, outdated, pool.
Keith reported he has found no one to take on the needed repair to the breakwater. We may have to do this inhouse.
Keith provided the board an analysis of our electrical panel repair needs. We have 13 panels and two are new. Two are in immediate need of replacement. Some repairs will be done inhouse.
The new lift station pump is working well. The board discussed having the old pump rebuilt so that we will have a spare on hand and not run into the problems we had finding a new one last year. Keith will try to have the mounting base exchanged from the new rail mount unit as this part would cost about $2k if we had to order one for our rebuilt unit.
Our lease with the General Land Office of Texas is up for renewal next year. They have informed us that they will not renew our permit as long as our pier is attached to property other than our own. We may need to reroute the pier to our wall beside condo 101. The estimated cost would be about $15k.
Keith will get some more bids for a new fence for the tennis court. The cost will be in the range of $12k and will need to be done very soon.
The board approved a bid for $30k to complete the painting of the buildings in most all of the white painted wood areas. We have about $28k left to do this from our insurance claim from last year.
Big M bid about $12k for a new termite contract. We will defer bids on this until the foundation repairs have been completed.
We had a bid of just over $1k to complete the last 450 feet of the irrigation system along the entrance road. This is more than $2k less than the bid we had from the company that installed the system last year. The board deferred to take action on this item.
The most important item to be discussed was the foundation repairs. In total 202 piers were found to be in need of replacement. There are some floor joists and hurricane straps that also need replacement. Keith had estimates of anywhere from $550 to $950 per pier. Wood piers would cost more than concrete. Keith will work to refine the proposals and bring the options back to the board. There was discussion as to how to pay for the pier replacements. Both a loan to the HOA and assessments were considered. When more information becomes available the board will convene and make a decision.
Lastly, Gerald asked that the minutes that were sent to owners be changed to better represent the motion that he made at the owners meeting. I may have been the only owner at the annual meeting that was not totally clear as to what the motion consisted of. As I understand it now, the idea was to dissolve the HOA savings account that was set up to pay the annual insurance cost and credit 1/62 to each owners' current account. Beyond that I'm not sure what we do besides start collecting in the fall to fund an owner's account to pay for the insurance in 2013. This is why it is so important that any owner who wishes to present an item at the annual meeting, submit it ahead of time so information can be gathered so everyone understands exactly what the action will mean.
posted by Kontiki at 6:57 PM
0 Comments:
Post a Comment
<< Home