MINUTES OF KONTIKI CONDOMINIUM PHASE I OWNERS’ MEETING

NOVEMBER 9, 2013

Meeting was called to order by Larry Biggers at 9:10 a.m.

1. Members in attendance:

Ardath Bruner [102] Wally and Bunnie Montgomery [406]

Dan and Lisa Madsen [105] Sharon Loden [502]

Dr. Paul Selinkoff [106] Scott Schomburg [504]

Chuck and Sandy Madsen [107] Paul Westburg [505]

Larry Biggers [201] Kevin and Dale Denton [506]

David Schneider [205] Jeff Chafin [507]

Lynne Porter [206]                  Ray Luna [601]

Mel and Jo Biggs [207] [407] Joe and Elaine Burkholder [603]

Bill and Melba Dorbandt [209] Nancy Garcia [604]

Jim Canuteson [210] Jay Lambrecht [704]

Gerald and Barbara Weiss [303] [403] [405] Johnny and Kelly Blackwell [705]

Rebecca Pena [306] Olaf and Bridget Granheim [707]

Hanne Wright [307]                  Brett and Lynda Bohn [708]

Jim and Jeannie Vater [401] Pete and Joyce Velasquez [710]

Jane Bernhard [711]                  Vic Baltov [712]

Proxies held as follows:

Larry Biggers [101,103,202,203,204,302,304,402,408,508,602,606,701,702,703]

Scott Schomburg [104,503,607]

Ray Luna [501]

Nancy Garcia [605]

Johnnie Blackwell [608]

Brett Bohn [706]

33 Owners were present, representing 54 units out of 62.

Others present:  JR Gimler (property manager), Domingo Puente (security)

2. Opening Statement: Larry Biggers, Board President introduced the board members in attendance: Pete Velasquez, Steve Bernhard, Scott Schomburg, and Paul Westburg. Also introduced were JR Gimler, Property Manager, and Domingo Puente, Kontiki Security. Larry thanked them for their hard work this past year.

3. Conducted Roll Call: Using a roll call sheet, attendance was taken to establish who was present, represented by a Proxy or absent.  33 owners were present, representing 54 units out of 62.

4. GSM Insurance Presentation: Presentation given by Blake McDavid and Pam Jamison. Issues discussed are as follows; Contents coverage, Flood and Windstorm Insurance.

5. Property Manager’s Report:  JR Gimler introduced himself and reviewed the major projects that have been completed this year as well as projects in progress.

1. Various stucco repairs
2. Replaced columns on 100 building
3. Pest control
4. Fire Extinguishers and upkeep
5. Wiring under the 200 building
6. Roof is doing well
7. Basketball backboard replacement
8. Installed Tennis Court lights
9. Built the new cabana and doubled the size of the 308 canbana
10. Built the bulkhead at the NE corner of our property
11. Insulation under the buildings, JR recommended spray foam

6. Pier Agreement: Larry signed all pier agreement docs, with Richy, Phase II and Sea Shell Shore for the Marina and Pier agreement. Phase I is paying for the new bulkhead at an estimated $35,000.00 in exchange for ownership of the Beach Tract.

7. Treasures Reports: Larry reviewed the balance sheet giving an update of our financial health.  Larry also noted that we were able to get a good percentage of work done, under budget, this past year. Larry discussed the adding of Jerry Gill, new maintenance man, to Kontiki’s payroll at the beginning of this month.

8. Future Pool:  Larry addressed the possibility of a new pool.  Jim Post with Coastal Reflections bid on a new pool with costs estimated at $150,000.  JR Gimler has ordered border tile to replace tiles missing from existing pool.  Ladder on existing pool has been replaced.  Johnny would like to rebuild pool. Dale Denton made motion to allot $1,000.00 for a pool this year and pay balance in 2014 for pool to be built in 2015. Seconded by Brett.  Motion failed.  General agreement among the owners is to assess for the pool at the 2014 Owners’ Meeting, for it to be built the winter of 2015.

9. Possible Name Change: Possible name change was discussed at great length.  A couple of options suggested were North Point or Live Oak Point Condos.  Problems with name change were addressed. Problems included; confusion for past renters who are familiar with our name, changing of Documentation.  Possible alternatives to name change would be adding proper signage for distinguishing Phase I from Phase II.  Also discussed was the words “Beach Resort” on the sign at front entrance.  This is a problem because Kontiki is not a resort. Pete Velasquez should be contacted with suggestions and comments on the name change.  A straw poll vote was taken that “Kontiki” should stay in the new name. This was agreed upon by the majority.  Another item discussed was the need for improved signage.  This will also be addressed by the board in 2014.

10. Gates:  Paul Westburg discussed the adding of rolling gates to keep phase II and other nonresidents from using our pool, cabana, and tennis courts. Gates would be a minimum of 48” high with entrance being at the corner of 701 with a keypad and/or remote clickers for opening. On both gates there would be a walk through gate.  Estimated cost for gate project is approximately $35,000. Concerns of view obstructions was mentioned by Paul Westburg.

Gating Cross Bridge:  Gating the cross bridge was proposed due to the fact that most thefts comes from people using the cross bridge to enter property.  Installing the cross bridge gate is part of the Entrance gate project.

Motion by Paul to install the gates as described.  Seconded by Scott. Motion passes. Five opposed.

11. Rental agreement forms: Kontiki has designed a new rental agreement form.  Motion to accept new rental agreement made by Brett, Second by Nancy. Passed unanimously.

12. Vehicle Hanging Tags:  In the process of getting new hanging tags. The new hanging tags would limit information about where the tenants are staying so that outsiders do not take tags from cars and enter property. New tags will only have the following information; Unit#, arrival and departure dates, and vehicle license #. Benefit of hang tags would differentiate between Phase I and phase II.  Color could also make a difference.

13. Property use Policy: Discussed use of common grounds to host parties. Paul Selinkoff made a motion that no tents be allowed and no noise after 10 pm. Motion failed.  New motion by Scott to require parties to engage in a contract to control all actions. Larger parties would have to sign an agreement with the HOA. Second by Ray. Motion passed with one opposed.

14. Trash Dumpsters:  Location of trash dumpster was discussed. Motion by Johnny to put trash dumpster at the corner of 708. Second by Olaf. Motion passed. Opposed by four doors.

15. Pier Improvements: Scott discussed that the pier has only one fishing station to the left and that five new fishing stations and lights could be added. Improvements would cost approximately $25,000.00 and includes a gate. If a gate is added, Phase II is in agreement and costs would be split 60/40. Gate would not have a lock, but rather a sign with strong language indicating private property.

16. Atrium doors:  Gerald Weiss led discussion about replacing sliding doors with French or atrium doors. He offered to chair a committee to investigate the options.  Options will be presented to the board.

17. Bulkhead: Motion brought by Scott to approve the $35,000.00 bulkhead. Seconded by Brett. Motion passed unanimously.

18. Fishing turnouts:  Ray made a motion to approve fishing turnouts. Seconded by Brett. Motion passed with five opposed.

19. Trailers:  Ray brought a motion that trailers with no watercraft on them cannot be left for more than 30 days.  Seconded by Brett. Motion passes unanimously.

20. Dog waste dispensers:  Nancy brought to motion that she will fund three dog waste dispensers if JR can install.  Seconded by Chuck.  Motion passed unanimously.

21. Budget:  Motion by Brett to accept the budget.  Seconded by Bunnie. Motion passed unanimously.

22. Board Members: Motion was made from the floor to re-elect the two board members whose term was up. Seconded by Nancy. Passed unanimously

23. Meeting Adjourned at 12:59 pm:  Motion made by Larry Biggers. Seconded by Nancy. Passed unanimously.